1. Introduction
Elimu Academy ("we," "our," or "us") respects your privacy and is committed to protecting the personal information of our students, parents, and staff. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our school management system and related services.
2. Information We Collect
Personal Information
We may collect the following types of personal information:
- Student Information: Name, date of birth, grade level, academic records, attendance records, health information (if provided), and photographs.
- Parent/Guardian Information: Names, contact information (email, phone, address), emergency contacts, and relationship to student.
- Staff Information: Name, contact details, employment information, and credentials.
Usage Information
We automatically collect certain information when you access our portal:
- Login times and session duration
- Device information and browser type
- IP address and location data
3. How We Use Your Information
We use the collected information for:
- Managing student enrollment and academic records
- Communicating with parents and guardians
- Processing fee payments and financial records
- Sending important school announcements
- Emergency contact purposes
- Improving our educational services
4. Data Sharing and Disclosure
We do not sell, trade, or rent your personal information to third parties. We may share information with:
- Authorized school staff who need access for educational purposes
- Government authorities when required by law
- Service providers who assist in our operations (under strict confidentiality agreements)
5. Data Security
We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include encryption, secure servers, and regular security assessments.
6. Your Rights
You have the right to:
- Access your personal information
- Request corrections to inaccurate data
- Request deletion of your data (subject to legal requirements)
- Opt-out of non-essential communications
7. Children's Privacy
We are committed to protecting children's privacy. Student information is collected with parental consent and used solely for educational purposes.
8. Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new policy on this page and updating the "Last updated" date.
9. Contact Us
If you have questions about this Privacy Policy, please contact us at:
- Email: privacy@elimuacademy.co.tz
- Phone: +255 123 456 789
- Address: 123 Education Street, Dar es Salaam, Tanzania